APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation

That the January 15, 2016 (Convocation of Governments), the January 19, 2016 (Monthly Work Session), the January 19, 2016 (Regular Board Meeting) and the January 20, 2016 (Joint Workshop with Charlotte, Manatee, and Sarasota County School Boards) minutes be approved.

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: Board February 2, 2016 (Regular).pdf
Attachment: Board February 2 2016 (Addendum 1).pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Assignment Appeal Board in accordance with policies with the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

GENERAL ITEMS

9. APPROVAL OF COMMUNITY YOUTH DEVELOPMENT PROCLAMATION

Description
Community Youth Development was formed in 1996 to serve youth throughout Sarasota County. Community Youth Development has advocated for engaging youth as a resource for solving issues affecting teens and their community while preparing youth for leadership roles. Community Youth Development has inspired youth to make a lifelong commitment of leading and serving their community.

Recommendation
That the proclamation for Community Youth Development be approved as presented.

Attachment: Proclamation 2015-2016.pdf

AGREEMENTS/CONTRACTS

10. APPROVAL OF AGREEMENT BETWEEN GULF COAST SURGERY CENTER AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
The School Board offers to enrolled students a Health Science program, and Gulf Coast Surgery Center manages a health care facility.  The School Board desires to provide to its students a clinical learning experience and Gulf Coast Surgery Center has agreed to make its facility available to School Board for such purposes.


Recommendation
That the Affiliation between Gulf Coast Surgery Center and The School Board of Sarasota County, Florida be approved as presented.


Attachment: Gulf Coast Surgery 2016-17.pdf

11. APPROVAL OF AGREEMENT BETWEEN HCA HEALTH SERVICES OF FLORIDA INC. D/B/A SOUTH BAY HOSPITAL AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
The School Board offers to enrolled students a Health Science program, and HCA Health Services of Florida Inc. d/b/a South Bay Hospital manages a health care facility.  The School Board desires to provide to its students a clinical learning experience and HCA Health Services of Florida Inc. d/b/a South Bay Hospital has agreed to make its facility available to School Board for such purposes.



Recommendation
That the Affiliation between HCA Health Services of Florida Inc. d/b/a South Bay Hospital and The School Board of Sarasota County, Florida be approved as presented.



Attachment: South Bay Hospital 2016-18 pdf.pdf

12. APPROVAL TO PURCHASE AND INSTALL PROMETHEAN ACTIVPANELS AND BALANCE BOX MOBILE STANDS IN CLASSROOMS ACROSS THE DISTRICT

Description
This agreement provides that Promethean will supply the 70" ActivPanel Touch for this refresh project. ActivPanel Balance Box Mobile Stands will be provided by BoxLight. Installation of new hardware and the removal of old hardware will be provided by Automated Systems Consulting, ASC Inc.

Recommendation
That the ActivPanel classroom purchase and installation be approved as presented. Budgeted Capital Funds from the Information Technology Department's budget will be used for purchase.

Attachment: Boxlight Quote 60,060.00 Jan 2016.pdf
Attachment: CDWG Quote 392,157.49 Jan 2016.pdf

13. APPROVAL OF AGREEMENT BETWEEN SUNSET HEALTH & REHABILITATION CENTER AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
The School Board offers to enrolled students a Health Science program, and Sunset Health & Rehabilitation Center manages a health care facility.  The School Board desires to provide to its students a clinical learning experience and Sunset Health & Rehabilitation Center has agreed to make its facility available to School Board for such purposes.





Recommendation
That the Affiliation between Sunset Health & Rehabilitation Center and The School Board of Sarasota County, Florida be approved as presented.



Attachment: Sunset Health and Rehab 2016-2019.pdf

14. APPROVAL OF AMENDMENT BETWEEN FLORIDA VIRTUAL SCHOOL AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA.

Description
The 2015-2016 agreement between Florida Virtual School (FLVS) and the Sarasota County School Board, Florida provides instructional services and materials to grade 9-12 students who are enrolled in the full time Virtual Instruction Program. The initial contract was approved on June 16, 2015. The proposed amendment expands the grade levels served by Florida Virtual School to include students in grades K-5 and students in grades 6-8 through June 30, 2016.

Recommendation
That the amendment between Florida Virtual School and the School Board of Sarasota County, Florida be approved as presented.  

Attachment: FLVS Amend 1.pdf

GRANTS

15. APPROVAL OF THE LEARNING AND LEADERSHIP GRANT PROPOSAL TO THE NEA FOUNDATION FOR WOODLAND MIDDLE SCHOOL

Description
COMPETITIVE: Grant funds of $5,000 will provide professional development to Woodland Middle School teachers to help them create successful co-teaching environments for students.

Recommendation
That the Learning and Leadership grant proposal be approved.

Attachment: Learning and Leadership.pdf

16. APPROVAL OF THE BOOKER COMMUNITY GARDEN GRANT PROPOSAL TO FISKARS PROJECT ORANGE THUMB FOR BOOKER MIDDLE SCHOOL

Description
COMPETITIVE: Grant funds of $3,500 will provide materials and supplies needed to construct an operational urban agricultural site at Booker Middle School.

Recommendation
That the Booker Community Garden grant proposal be approved.

Attachment: Booker Comm Garden.pdf

17. APPROVAL OF THE FIRST GRADE FANCIES JUNIE B. JONES GRANT PROPOSAL TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR PHILLIPPI SHORES ELEMENTARY SCHOOL

Description
NON-COMPETITIVE: Grant funds of $3,920 will improve Phillippi Shores Elementary students' reading skills by providing them with Junie B. Jones books prior to seeing a live performance at the Van Wezel Performing Arts Hall.

Recommendation
That the First Grade Fancies Junie B. Jones grant proposal be approved.

Attachment: First Grade Fancies.pdf

18. APPROVAL OF THE MARVELOUS, MIRACULOUS CIRCUS MACHINE GRANT PROPOSAL TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR ENGLEWOOD ELEMENTARY SCHOOL

Description
NON-COMPETITIVE: Grant funds of $2,150 will allow teaching artists to visit Englewood Elementary School to help students apply physical science properties to the creation of whimsical contraptions.

Recommendation
Approval of the Marvelous, Miraculous Circus Machine grant proposal.

Attachment: Marvelous Circus.pdf

MATERIALS MANAGEMENT

19. APPROVAL OF CLASSIFICATION OF INOPERATIVE EQUIPMENT AND FURNITURE AS PROPERTY TO BE DELETED

Description
The custodian of the property (cost center heads) have certified it be traded in on new equipment, unaccounted for, not repairable or otherwise inoperable. Property still on hand after reallocation will be salvaged for any useful parts and then sold at auction

Recommendation
That the classification of equipment and furniture, as property to be deleted, be approved as presented.

Attachment: AgdDeletProperty02022016.pdf

CONSTRUCTION

20. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE BOOKER HIGH SCHOOL REBUILD VERTICAL CONSTRUCTION PHASE PROJECT

Description
All work has been completed and all required close-out documents have been received from the contractor. The final contract costs have been internally audited and are enclosed herein in Final Contractor's Application and Certificate of Payment #43. The Director of Construction Services Department has determined that the project is complete in accordance with state statues.

Recommendation
That the project be accepted as complete and the final payment to contractor be approved as presented.

Attachment: BAIenc2-2-2016_ProjCompl+FinalConPymt-#43_BHSVertical.pdf

21. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE NORTH COUNTY TECHNICAL CENTER PHASE III CONSTRUCTION PROJECT

Description
All work has been completed and all required close-outs documents have been received from the contractor. The final costs have been internally audited and are enclosed herein in Change Order #72 for approval. The Director of Construction Services' has determined that the project is complete in accordance with state statute.

Recommendation
That the North County Technical Center Phase III Construction Project be accepted as complete and the final payment to contractors be approved as presented.

Attachment: BAIenc2-2-2016_ProjCompl+FinalConPymt-CO72-NCTCPhaseIIICons.pdf

22. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDER(S)

Description
The Construction Services' Change Order(s) are summarized on the enclosure for ease of review. These change orders collectively total a decrease of ($1,018,882.88) in gross contract dollars. Included in these change orders are ($94,596.83) credit for Direct Material Purchases; the corresponding Direct Material Purchase Orders of ($89,100.79) result a net of $5,496.04 in sales tax savings.

Recommendation
That the Construction Services' Change Order(s) be approved and/or ratified as presented.

Attachment: BAIenc2-2-2016_CSDCOs.pdf

FINANCE

23. APPROVAL OF BUDGET AMENDMENTS FOR THE GENERAL FUND, SPECIAL REVENUE FUND, STATE AND LOCAL GRANTS AND THE CAPITAL FUND

Description
The Budget Amendments reflect the results of Operations through December 31, 2015.

Recommendation
That the Budget Amendments be approved by the Board as presented.

Attachment: 2-2-16 Budget Amendment Board Attachment.pdf

TRANSPORTATION

24. APPROVAL OF REQUEST TO PURCHASE TWENTY-FOUR SCHOOL BUSES

Description
This purchase is a direct replacement of nineteen (19) regular a/c school buses and five (5) a/c lift buses in accordance with the thirteen (13) year replacement cycle and approved in the 2015 - 2016 capital transportation budget. Replacement will be twenty-four (24) of the worst condition buses that have high mileage and nearing the point of possible costly repairs, with new buses that get better fuel mileage and contain the newest safety equipment that will benefit child safety.

Recommendation
That the purchase of twenty-four (24) new buses to replace twenty-four (24) buses on the scheduled thirteen (13) year replacement cycle be approved as presented.